Supply Chain Administrator
Company: Africa
Salary: Market Related
Closing Date: 04 February 2025
Job Advertisement Overview
At Pragma, we strive to create an environment where individuals can find equal satisfaction in their professional and personal lives. We promote a collaborative atmosphere where every team member is acknowledged, appreciated, and nurtured in alignment with our corporate objectives. We actively encourage applications from individuals with disabilities and those from diverse backgrounds.
If you possess strong administrative skills with a focus on quality and precision, this position is ideal for you. The role entails complete responsibility for the verification of invoices, requiring collaboration with various contractors and internal stakeholders to enhance the efficiency of the payment process. You will benefit from comprehensive training opportunities designed to expand your expertise and advance your career. Additionally, a technical team will be available to support you with any technical issues that may arise.
Essential Qualifications
- A Senior Certificate (Matric)
- Proficient computer skills in MS Office applications are essential
- Experience in facilities management, the retail sector, and/or physical asset management is advantageous
- A solid understanding of Service Level Agreements (SLAs) and contract management is beneficial
- Experience collaborating with technical teams is a plus
- Must be dependable, trustworthy, possess strong communication skills, and be capable of working under pressurer
Key Responsibilities
- Record and update changes to Contractor Attributes.
- Verify each submitted invoice against established rates and criteria.
- Approve or reject invoices within the specified SLA timeframe.
- Communicate with contractors regarding invoice rejections, clearly outlining reasons and necessary corrections.
- Address email and phone inquiries and provide updates to contractors.
- Assist the Supply Chain Manager with administrative tasks.
- Perform additional duties as assigned by your manager.
- Foster long-term relationships with client sites and contractors, ensuring they view Pragma as a trusted partner in enhancing the performance of physical assets.
- Provide support for tender procedures and related communications.
1. Introduction to Supply Chain Administrator Role
Exploring the Role of a Supply Chain Administrator
Welcome to the world of a Supply Chain Administrator! This role is like the magician behind the curtain, making sure all the moving parts of a company’s supply chain flow smoothly and efficiently.
2. Importance of Capturing and Updating Contractor Attribute Changes
Understanding the Impact of Contractor Attribute Changes
Contractor attribute changes may sound like a snooze-fest, but they are crucial! These changes can affect everything from supplier relationships to inventory management. Keeping tabs on them ensures the supply chain runs like a well-oiled machine.
3. Key Responsibilities of a Supply Chain Administrator
Managing Vendor Relationships
As a Supply Chain Administrator, you’re the glue that holds together the relationships with vendors. You’ll be the smooth talker negotiating deals and resolving conflicts to keep the supply chain humming.
Tracking Contractor Performance Metrics
Forget spreadsheets from the Stone Age! Your job is to track contractor performance metrics with precision. This involves keeping a keen eye on key indicators to ensure contractors are meeting and exceeding expectations.
4. Streamlining Processes for Efficient Data Management
Implementing Effective Data Capture Systems
Say goodbye to paper trails and hello to sleek data capture systems! Your task is to set up efficient systems that capture information accurately and in real-time, saving time and avoiding headaches.
Automating Data Update Processes
Who has time to manually update data these days? Your superpower lies in automating data update processes, making sure information is always current and error-free. This means less time on mundane tasks and more time for strategic thinking.
5. Utilizing Technology for Enhanced Supply Chain Administration
Integration of Supply Chain Management Software
Gone are the days of scribbling notes on sticky pads to keep track of suppliers and contractors. Embrace the power of supply chain management software that can streamline processes, track deliveries, and manage inventory like a boss.
Benefits of Digital Tools for Data Management
Digital tools are your new best friend in the supply chain world. Say goodbye to drowning in paperwork and hello to efficient data management systems that can organize, analyze, and update contractor attributes with just a few clicks. Efficiency level: expert.
6. Best Practices for Managing Contractor Attributes
Establishing Clear Data Update Protocols
To avoid the chaos of outdated information, set up clear protocols for updating contractor attributes. Whether it’s changes in contact details or certifications, having a system in place ensures your data is always fresh and accurate.
Regular Auditing and Validation of Contractor Information
Think of auditing contractor information like giving your data a spring cleaning. Regularly check and validate contractor details to weed out any discrepancies or inaccuracies. Your supply chain admin game will be on point.
7. Ensuring Data Accuracy and Compliance
Maintaining Data Integrity Standards
Data integrity is key in the world of supply chain administration. Keep your data clean, consistent, and reliable to make informed decisions and build trust with contractors. Accuracy is your middle name.
Adhering to Regulatory Requirements
Compliance is not just a buzzword—it’s essential. Stay on top of regulatory requirements to avoid any pitfalls that could trip up your supply chain operations. Being compliant is not just a trend, it’s a necessity.
Location: Midrand
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8. Conclusion: Driving Success in Supply Chain Administration
Congratulations, you’ve now mastered the art of supply chain administration like a pro. By embracing technology, implementing best practices, ensuring data accuracy, and staying compliant, you’re set to drive success and efficiency in your supply chain operations. Keep up the good work, supply chain rockstar!In conclusion, effective supply chain administration hinges on the meticulous management of contractor attributes and the implementation of streamlined processes. By embracing technology, adhering to best practices, and prioritizing data accuracy and compliance, Supply Chain Administrators can propel their organizations towards operational excellence. With a focus on continuous improvement and a commitment to excellence, supply chain administrators can truly make a significant impact on the overall success of the supply chain operations.
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