Job Title: Invigilator – Bordeaux Campus
Institution: Vega School, A Brand of The Independent Institute of Education (The IIE)
Location: Bordeaux, Johannesburg
Employment Type: Temporary / Contract-Based
Introduction
Vega School, a prestigious educational brand of The Independent Institute of Education (The IIE), is seeking committed and detail-oriented individuals to join its Bordeaux Campus as Invigilators. This is a vital position supporting the school’s high standards for academic integrity during examination periods.
The IIE is registered with the Department of Higher Education and Training (DHET) and is a recognized leader in private higher education in South Africa. All qualifications offered under the IIE umbrella are accredited by the Council on Higher Education (CHE), reflecting the institution’s commitment to excellence in academic delivery and assessment practices.
As an Invigilator, you will play a critical role in safeguarding the integrity and confidentiality of Vega’s examination processes. You will be responsible for ensuring that the conduct of all assessments is fair, professional, and compliant with internal regulations and national policies.
Position Summary
The Invigilator position is best suited for organized, punctual, and diligent individuals with a strong sense of responsibility. This is a part-time role, ideal for candidates looking to contribute to the higher education sector while enjoying flexible working hours around scheduled assessment periods.
Key Responsibilities
Your responsibilities will include, but are not limited to, the following:
Exam Venue Preparation
- Assist the assessment team in setting up the exam venues in accordance with the examination seating plan.
- Ensure all desks, signage, and necessary materials are arranged before students enter the venue.
- Verify that the examination room is quiet, clean, and free from unauthorized materials.
Assessment Security
- Maintain strict control of exam materials before, during, and after the assessment period.
- Monitor exam conditions vigilantly to detect and prevent any instances of dishonesty or misconduct.
- Adhere to the IIE Assessment Policy and Strategy regarding document confidentiality and exam environment standards.
Student Support and Supervision
- Greet and guide students upon entry, ensuring they are seated according to the allocated plan.
- Verify student identities against the attendance roster and maintain accurate records throughout the session.
- Address any questions or concerns students may have regarding the examination procedure, within permitted guidelines.
Exam Material Handling
- Distribute and collect examination papers, scripts, and any supporting materials with precision and accountability.
- Confirm that all answer sheets are properly filled out, accounted for, and submitted at the end of each session.
- Collaborate with Assessment Officers to report any anomalies or incidents during the exam session.
Compliance and Reporting
- Report any irregularities or breaches of exam conduct immediately and in accordance with the institution’s formal reporting procedures.
- Record attendance, incidents, and other relevant notes in line with institutional requirements.
- Support post-exam administration processes, including securely transferring completed scripts to the relevant department.
Minimum Requirements
To be considered for the role of Invigilator, candidates must meet the following criteria:
- Matric Certificate (Grade 12) is essential.
- Must be available for scheduled examination periods (typically during mid-year and end-of-year assessments).
- Must be punctual and dependable with a strong commitment to professional integrity.
Key Skills and Competencies
Ideal candidates will possess the following qualities:
- Time Management: Ability to follow strict time schedules and meet all duties within the allocated time frame.
- Attention to Detail: Meticulous when checking documentation and managing exam-related materials.
- Communication Skills: Ability to interact politely and clearly with students, staff, and team members.
- Interpersonal Skills: Calm, approachable, and professional under pressure, especially in high-stress environments.
- Problem Solving: Quick to assess and report issues while maintaining control of the exam environment.
- Administrative Efficiency: Competent in basic paperwork, recordkeeping, and coordination tasks.
Why Join Vega School?
- Become a part of a respected and forward-thinking academic institution.
- Support meaningful educational experiences that shape future leaders and innovators.
- Enjoy flexible, part-time work aligned with examination periods.
- Contribute to an ethical and well-structured learning environment focused on fairness and academic excellence.
Application Process
To apply, please submit the following documents:
- A copy of your Matric Certificate
- A current CV with contactable references
- A cover letter detailing your interest and suitability for the role
Shortlisted candidates will be contacted for further steps, including interviews and training prior to deployment.
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